Art Vistas Needs You!
We need your help filling the following positions! Please contact president@artvistas.org if you are interested in volunteering for our wonderful program!
ADMINISTRATIVE ASSISTANT/PRESIDENT SUPPORT: (5 - 10 hours/month):
COMMUNITY OUTREACH/GRANT/FUNDRAISING:
TREASURER (5-10 hours/month) for 2022-2023 (FULFILED):
· Attend monthly Board Meetings
· Reconciliation of spends and financial activities
· Invoicing and receipt of payments from participating schools
· Bank deposits
· Monthly reporting of P&L
· Take care of insurance and tax filing
· Keep an accurate record of all receipts and disbursements
· Post the annual budget
TRAINING HELPER (5-10 hours around September and January):
PORTFOLIO STUFFERS (NOT NEEDED)
ELEMENTARY SCHOOL HEAD DOCENTS (Feel free to join anytime!):
At Your School
ADMINISTRATIVE ASSISTANT/PRESIDENT SUPPORT: (5 - 10 hours/month):
- Provide general administrative support for the president
- Research different fundraising ideas and projects
- Maintain and update spreadsheets and documents, etc.
- Must be organized and detail oriented
- Must be familiar with MS Office apps and Google Drive/Docs/Sheets
- Must be good with communications through emails and texts
COMMUNITY OUTREACH/GRANT/FUNDRAISING:
- Apply for grants
- Public outreach to find more volunteers
- Plan fundraising event
TREASURER (5-10 hours/month) for 2022-2023 (FULFILED):
· Attend monthly Board Meetings
· Reconciliation of spends and financial activities
· Invoicing and receipt of payments from participating schools
· Bank deposits
· Monthly reporting of P&L
· Take care of insurance and tax filing
· Keep an accurate record of all receipts and disbursements
· Post the annual budget
TRAINING HELPER (5-10 hours around September and January):
- Purchase food/beverage for trainings
- Help set up the room for trainings
- Create QR code for training sign-ups
- Help with copying and printing jobs
- Help the president with misc. tasks getting ready for the trainings
- Greet volunteers at the door and help with the signup, etc.
PORTFOLIO STUFFERS (NOT NEEDED)
- Stuff portfolios for each rotations and 2 trainings
- Notify of missing prints and folders
- Create and replace new labels as needed
- Notify schools when portfolios are ready for pickup
ELEMENTARY SCHOOL HEAD DOCENTS (Feel free to join anytime!):
At Your School
- Recruit docents/helpers in each class and create and maintain a master docent contact list
- Book the cafeteria for the Practice Sessions and Art Show
- Maintain Google Calendar system
- Send out email communication/reminders and answer questions from docents
- Make sure all the classes have their sessions scheduled on the calendar before each session
- Order and prepare materials needed for each of the 6 rotations
- Hold practice session before each set
- Arrange for picking up and dropping off the black portfolios before and after each set
- Coordinate the Art Show (setting up and tearing down of kiosks and artwork)
- Attend monthly Board Meetings as a liaison between your school and Art Vistas
- Take on one district training if requested
- Help with misc. tasks